Job Title: Executive Assistant
Department: General Administration
Hours: Full-Time
Job Description:
Job Posting: Executive Assistant
Position Overview: Basic Requirements: Performs a wide range of administrative, secretarial, and coordination duties requiring a high degree of confidentiality in support of the Mayor, Town Council, and Town Manager. Responsible for meeting coordination, records management, regulatory tracking, and public-facing administrative services.
• Screen visitors, telephone calls, and incoming mail; respond independently when appropriate.
• Prepare correspondence, reports, memoranda, agreements, and other documents as directed.
• Schedule and coordinate meetings, appointments, and Town functions for Mayor, Council, and Town Manager.
• Provide administrative and secretarial support to Mayor, Town Council and Town Manager.
• Attend Mayor & Council (M&C) and Planning & Zoning (P&Z) meetings, including other official meetings, and transcribe accurate minutes in a timely manner.
• Review recorded meetings and maintain official minute books, including supporting financial documentation (Bills Payable, Treasurer’s Reports, check disbursements).
• Prepare and assemble meeting packets for M&C and P&Z.
Must complete employment application; available at 19 W Green St. Middletown DE and online at www.middletown.delaware.gov. Application Deadline 3:00 pm on April 10, 2026 via mail, drop off or email to HR@middletown.delaware.gov.
The Mayor and Council of Middletown
The Town of Middletown is an Equal Opportunity Employer dedicated to maintaining a qualified, competent workforce and providing excellent service to its citizens.